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Hybrid work and desk sharing

Increase motivation by offering employees flexible options to work from home when needed, and save costs and office space at the same time through desk sharing.

Updated on: 2023-10-19

Hybrid work - office and home office

Hybrid work is a combination of traditional presence days in the office and mobile work in a different location, usually home office.

The pandemic switch to home office was an abrupt experience for many companies and employees. Nowadays the management of work has become a central strategic task for the future competitiveness of companies.

Hybrid work - advantages for employees:
  • Save time and costs for the way to the office
  • More flexibility for personal appointments, e.g. child care and medical appointments
  • Free choice of living place e.g. in countryside, reduce rental costs

Hybrid work - advantages for companies:
  • Gain additional qualified personnel beyond the region
  • Savings on both rent and maintenance costs
  • Employee satisfaction, often higher productivity, less sick days

Work from everywhere

Work from everywhere

Organize desk sharing

Desk sharing describes the reservation of flexible working areas in an office that are not assigned to a specific employee. These spaces are a good solution for hybrid working, as they provide employees with a physical environment when they are in the office.

They are the counterpart to the personal desk that remains unused when employees work from home offices.

This innovative way of working allows companies to use their office space more efficiently and reduce costs. Companies need to develop a space and technology concept, organize processes with the purpose of increasing efficiency and avoiding conflicts. By using booking software and digital tools, employees can reserve their workspace in advance.

Organize desk sharing, tasks for companies:
  • Design desks with the Identical features
  • Staff storage space for their personal items
  • Establish rules for 'clean desk' and data protection
  • Establish workplace booking system

Desk sharing software

To make the implementation of desk sharing optimal, there are now various providers of workspace booking software. Employees can book a desk within seconds and determine when they work in the office.

We can take over this task for you and integrate suitable software into your M365 tenant.

A good example for a workplace booking software, which integrates with Microsoft Teams, is booking software from ti&m AG. The software costs 3 EUR/month per employee.

Other software vendors may also be considered that at least provide integration to Azure AD (via SSO) so that logging in is secure and easy for your employees.

Teams Booking software ti&m

Desk sharing booking software for teams

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